- Products
- Introduction
- Highlights
- Capabilities
- Presentation
- The Alpha Portal System is a comprehensive computer package designed with the requirements of a distribution type business in mind. It automates and controls routine functions and it provides concise information to help management improve profitability and facilitate business growth.
- The system is designed as a complete approach to computerization and encompasses all of the operational areas: sales, order taking, purchasing, warehousing, accounting, and management.
- All of these functions are integrated so that, for example, a single entry into the computer about an order will automatically affect warehouse picking, truck loading delivery manifests, inventory, invoicing, accounts receivable, sales analysis, product sales history, customer sales history, etc. Duplicate entries are eliminated.
- Programs are multi-terminal and multi-user so that many people can work on the system at the same time, performing the same or different tasks without interfering with one another.
- While the primary needs of all distributors may be the same, there are important differences in the way they operate. Although each system has the same basic capabilities, the flexible design encourages managers to use their system in unique and creative ways.
- Expert technicians are available to you and your staff twenty-four hours a day to answer questions or give helpful advice. For more serious problems, these professionals can log directly into your system via dial-up modems. Within a few minutes, they can observe first hand what your operators see and then go beneath the surface to find the right solution.
Order Processing
- Open Order Reports
- Routing System Pick Lists
- Daily Sold Reports
- Missing Invoice List
Accounts Receivable
- Custom aging reports (capable of selecting 30, 60, 90 days, etc.)
- Salesman aging reports
- Skipped invoice report
- Credit inquiry screen
- Capable of viewing actual invoice from credit inquiry screen to aid in customer service
- Display all credit information or just open recievables
- Displays financial data such as:
- Year-to-date sales
- Last year-to-date sales
- Total open accounts recievable to date
- Generic customer information (i.e. phone numbers, address, etc.)
- Statement printing (aged by current, 30 days, 60 days, etc.)
Pricing
- Matrix
- Usage
- Quantity Break
- Manual
- Bid/Contract
Sales Analysis
- Customer movement report
- Product movement report
- Salesman commission report
- Salesman movement
- Customer last sold report
- Daily sold
- Daily stock status report
- Failed credit report
- Monthly product movement
- Inventory master listing
- Customer master listing with open accounts receivable, credit limit and YTD sales
- Customer not sold report
Month-End Reports
- Ledgers
- Commission Statements
- Audit Reports
Accounts Payable
- Distribution Reports
- Check Registers
- Cash Flow Requirements
- Auto Payments
General Ledger
- Income Statement
- Balance Sheet
- Budgeting Reports
- Trial Balance
Security
The Alpha Portal System has several levels of security. The first level is encountered when a user attempts to log on to their computer terminal. Each user is assigned a unique Username and Password, which must be typed to sign-on to the system. Certain privileges are assigned to each username; but it also limits what parts of the system can be accessed by legitimate users.
Menus
All programs are accessed through menus. Menus are organized logically by function so that all the tasks, which are normally performed by a person with a particular job function are grouped together. Menus allow operators to quickly find and select the program, which will accomplish a desired task and help the operator organize tasks that must be performed in a prescribed sequence.
Printing
The Alpha Portal System has a dynamic print routine that allows any print job to be directed to any printer connected to the computer. Multiple copies and automatic printing are available upon demand.
System Functions
All system functions such as backing up, file reorganization print spooler management and month end procedures are controlled within menus. Therefore average operators can perform these functions without the need for extensive training on the computer operating system and without risk that they will accidentally cause damage to your database.
VSI-Fax
A product that allows you to fax over a dedicated modem line any report you can print. For example, customer agings or statements.
Unform
This product allows you to create on your system forms you might ordinarily send to an outside source. This creates an opportunity for you to save both time and money.
Entry Verification
Throughout the Alpha Portal System, entries made by the operator are checked for validity. If an illegal entry is detected, the terminal will issue a beep and wait for a valid entry. This eliminates many typographical errors and the time consuming task of searching for and correcting errors in the database.
Exception Reporting
In most reports, the user has the option of printing all information in detail, selective information or ranges of information. When the operator is looking only for specific information, it is usually not necessary to print a complete report. This reduces wasted paper and time and allows management to focus on key information.
Additional Services
We offer some interesting peripheral functions you might want to consider.